Grade Reports and Transcripts: Grades are reported on Populi, the online administrative/student information system. Transcripts issued to students will be marked “student copy.” Official transcripts are available at a charge of $25 per transcript. Transcript requests should be made through Populi or on the transcript request form available in the Office of the Registrar.
Policy on Provision of Transcripts
This policy establishes guidelines for the provision of unofficial/official transcripts to current and former students of American Islamic College (AIC) who owe a debt to the institution.
Provision of Transcripts
AIC acknowledges the importance of providing access to academic records to students and alumni, regardless of their circumstances. Therefore, the institution shall provide unofficial/official transcripts to current and former students upon request, even if the student (or former student) in question owes a debt to the institution.
Conditions for Provision of Transcripts
The provision of unofficial/official transcripts shall not be conditioned on the payment of any debt, other than the standard fee charged for the provision of transcripts as approved by the AIC’s fee schedule.
Fees and Treatment of Requests
AIC will not charge a higher fee or provide less favorable treatment to requests for unofficial/official transcripts due to a student owing a debt. The fee for obtaining an unofficial/official transcript shall be uniform and consistent for all students, as specified in the AIC’s fee schedule.
Procedure for Requesting Official Transcripts
Students or alumni requesting official transcripts should submit their request through AIC’s current online Student Management System (currently Populi), specifying the format and delivery method. Requests will be processed promptly in compliance with this policy. Unofficial transcripts are available to students on their Populi account.
Review and Revision
This policy shall be reviewed annually to ensure compliance with state regulations and institutional best practices. Any necessary revisions shall be approved by VPAA and duly communicated to the campus community.
Implementation
This policy shall be effective immediately and shall be communicated to students, faculty, and staff through email and posts on Populi.